How NAWL Protects Your Privacy
The National Association of Women and the Law (“NAWL”) is committed to respecting the privacy of individuals and to protecting the personal information provided when an individual makes a donation, participates in our events, receives our services, purchases our products, accesses our website or otherwise communicates with us.
This policy explains why NAWL collects personal and other information about you and how that information is used, disclosed and retained.
This document is available to the public and explains how we collect, use and disclose information, in accordance with this policy, and applicable legislation.
Effective date: 04-12-2019
“Personal information” is any information that can be used to identify a specific individual. In the case of NAWL’s work, this can include your name, address, email, birth date, gender, job title, business organization, and payment information.
In some cases, your computer’s IP address can be considered personal information, as it may give some indication of your geographic location.
We may ask you for personal information in a variety of ways, including website forms, surveys, mail-in forms, over the phone and in person. There are a range of reasons why we may ask you for this information, including: to process a donation, registration, membership fee or other transaction with us; to fulfill your subscription to a newsletter; to inform you of or invite you to events; to recognize you in publications or annual reports; to respond to your inquiries; to evaluate your satisfaction with our products and services; to solicit financial support; or to provide other information about NAWL (including its products and services) that might interest you. We may also contact you by mail, email or phone about your membership, our events, or opportunities to donate in support of our work.
You may choose, at your discretion, to provide us with your personal information. You may always elect to withhold information. In some cases, we will require your personal information in order to fulfill something you have asked of us.
Depending on the nature of the transaction or communication, NAWL generally collects your name, address (postal and electronic), telephone number and payment information related to a donation, membership fee or other financial transaction. NAWL may also collect demographic information such as your date of birth, gender and language preference for communication and fundraising purposes.
Personal information that we collect will only be used by authorized NAWL staff to fulfill the purpose for which it was originally collected, for specific purposes if directed by the individual from whom the personal information is being collected, or for a use consistent with the original purpose.
For example, if you sign up for a fundraising initiative or campaign, we may email you about other opportunities to support our work with a donation. Or, if you make a donation and provide us with your mailing address, we may also send a newsletter to your home in order to keep you up-to-date with work you helped make happen.
NAWL does not use your personal information to engage in automated decision-making or profiling.
By providing personal information to us, you are providing “deemed” consent to the collection, use and disclosure of your information in accordance with this policy under the Personal Data Protection and Electronic Documents Act of Canada (“PIPEDA”).
Please note that we may be unable to provide you with certain information or services if you do not give us specific personal information. For example, we are unable to send you an email updates if you do not share your email address with us. We may also require your data to comply with a statutory obligation (e.g. to maintain our membership list).
You can opt out of receiving information from NAWL at any point in time.
Your personal information is not shared, sold, rented, traded, or otherwise disclosed to any outside third party except with your consent or where authorized and/or required by law. NAWL uses external services and suppliers like Donor Perfect and Constant Contact, to assist it with various functions, such as to process donations and send email updates and appeals. Through agreements with these partners, and their commitment to protect your privacy, NAWL manages and protects your information with the same level of care and sensitivity as it does its own information. A confidentiality clause that describes what type of information is being shared, for what purpose it is being shared, and how long it is to be retained, is incorporated into all contracts entered into with outside third parties.
Personal information is retained by NAWL only so long as required by law or for no longer than is reasonably necessary to fulfill the purpose(s) for which it has been collected. We will take into account any legal obligations we have (for example, to maintain our membership list) and any other legal basis we may have for using your data (for example your consent or our legitimate interests as an organisation).
Personal information gathered by NAWL on visitors to its website is protected and is not provided to third parties without consent.
NAWL employs software programs to monitor network traffic and identify unauthorized attempts to upload or change information, or otherwise cause damage. When you visit NAWL’s website, these software programs automatically receive and temporarily store on NAWL’s web server information that is supplied by your browser (e.g., Google Chrome, Internet Explorer, Firefox). Information automatically collected by NAWL’s web server includes the following:
In most circumstances, this is anonymous statistical data, and NAWL makes no attempt to link this data, or the IP addresses of the computers that have contacted its website, with the identity of the individual visiting the website – unless an attempt to damage the website has been detected or it is required by law. These software programs are never used to gather specific personal information, such as your name, your telephone number or your email address.
Data provided through our websites and platforms is stored in Canada. We safeguard your information by using secure systems, such as our Donor Perfect fundraising software.
Where we transfer your information, we will ensure appropriate safeguards and agreements are in place to make sure your personal information is not stored after use (for example, if we contract out to help with a mailing).
NAWL is located in Canada and does not maintain servers located within the European Economic Area (“EEA”). Please be aware that any data you submit to us is being transferred and stored outside the EEA.
Cookies are small files that may be placed on your hard drive by a website, without your knowledge, in order to monitor your use of the site. NAWL uses “persistent” and “session” cookies to monitor usage of its website. The cookies used do not allow NAWL to identify individuals. The cookies are compiled into statistical information on traffic patterns and are used to assess and improve the efficiency of its website.
Session cookies are cookies that are used on some portions of NAWL’s website to store information within a session. During your visit to NAWL’s website, your browser exchanges information with NAWL’s web server. Session cookies facilitate this exchange by reminding the server which computer is making the request. No personal information is kept in session cookies, and session cookies are only stored in your browser’s temporary (i.e., cache) memory. When you log out of your session, the session cookie is no longer valid; it is discarded when you close your browser.
Persistent cookies are more permanent cookies that can be reread when you return to the website. The information in them is written onto your hard drive and remains there until the expiry date of the cookie or until you delete the file. Persistent cookies are used for tracking traffic patterns to and from NAWL’s website and are also used to find out how visitors access, navigate and use the website. More information on tracking can be found in the section on Google Analytics.
NAWL uses Google Analytics, a web analytics service provided by Google Inc. to help measure traffic patterns to, from, and within NAWL’s website. This analytics measurement tool uses “session” and “persistent” cookies to collect standard Internet log information and to track visitor behaviour in an anonymous form. When your computer requests NAWL website, the following types of information are collected and used for web analytics:
The information gathered by Google Analytics is then used to evaluate visitors’ use of the website and to compile statistical reports on website activity for NAWL. The aggregate data and statistical reports are only used to help NAWL make its website more useful to visitors and are only made available to web managers and other designated staff who require this information to perform their duties. NAWL retains information collected for web analytics for a maximum period of twenty-six (26) months. The information is not disclosed to any external third-party service provider.
Data collected for Web analytics purposes may go outside of Canada to Google servers and may be processed in any country where Google operates servers. As such, data may be subject to the governing legislation of that country, For further information, consult the Google Analytics’ Terms of Service.
NAWL ensures that all electronic communications to you are communicated in compliance with Canada’s Anti-Spam Legislation (CASL).
If you would like to stop receiving email from us at any time, click the unsubscribe link at the bottom of any of our emails or email us at privacy [at] nawl [dot] ca and type “unsubscribe” in the subject line.
Individuals in the European Union may view their rights over their personal information under the European Union’s General Data Protection Regulation, Chapter 3, “Rights of the data subject”.
If at any time you would like to access, correct or add to your personal information that NAWL maintains, make a complaint regarding the management of your personal information, or be removed from any NAWL mailing lists, we encourage you to contact the Privacy Officer at NAWL who will address your concerns, complaints and questions. The Privacy Officer can be reached at: firstname.lastname@example.org
You have the right to lodge a complaint with the appropriate supervisory authority.
“Do Not Track” is a privacy preference that users can set in their web browsers. When a user turns on a Do Not Track signal in their browser, the browser sends a message to websites requesting that they do not track the user. At this time, we do not respond to Do Not Track requests. For more information about Do Not Track, please visit www.allaboutdnt.org.
Please send any questions or comments to:
Att: Privacy Officer
234 St. Patrick Street