“Personal information” is any information that can be used to identify a specific individual. In the case of NAWL’s work, this can include your name, address, email, birth date, gender, job title, business organization, and payment information.

In some cases, your computer’s IP address can be considered personal information, as it may give some indication of your geographic location.

By providing personal information to us, you are providing “deemed” consent to the collection, use and disclosure of your information in accordance with this policy under the Personal Data Protection and Electronic Documents Act of Canada (“PIPEDA”).

Please note that we may be unable to provide you with certain information or services if you do not give us specific personal information. For example, we are unable to send you an email updates if you do not share your email address with us. We may also require your data to comply with a statutory obligation (e.g. to maintain our membership list).

You can opt out of receiving information from NAWL at any point in time.

Personal information gathered by NAWL on visitors to its website is protected and is not provided to third parties without consent.

NAWL employs software programs to monitor network traffic and identify unauthorized attempts to upload or change information, or otherwise cause damage. When you visit NAWL’s website, these software programs automatically receive and temporarily store on NAWL’s web server information that is supplied by your browser (e.g., Google Chrome, Internet Explorer, Firefox). Information automatically collected by NAWL’s web server includes the following:

• Network location and the Internet Protocol (IP) address of the computer you are using to contact NAWL website;
• Name of the domain you are using to access the Internet (e.g., “.com,” “.org,” “.net,” and “.ca”);
• Type of browser you are using;
• Type of operating system you are using (e.g., Windows and Mac OS);
• Type of device used to access the website (e.g., desktop, mobile or tablet);
• Date and time you accessed the site;
• The duration of your visit on different pages of the site;
• Links you have clicked and the documents you have downloaded; and
• Platform or internet address of the website from which you linked directly to our site, if applicable.

In most circumstances, this is anonymous statistical data, and NAWL makes no attempt to link this data, or the IP addresses of the computers that have contacted its website, with the identity of the individual visiting the website – unless an attempt to damage the website has been detected or it is required by law. These software programs are never used to gather specific personal information, such as your name, your telephone number or your email address.

Data provided through our websites and platforms is stored in Canada. We safeguard your information by using secure systems, such as our Donor Perfect fundraising software.

Where we transfer your information, we will ensure appropriate safeguards and agreements are in place to make sure your personal information is not stored after use (for example, if we contract out to help with a mailing).

NAWL is located in Canada and does not maintain servers located within the European Economic Area (“EEA”). Please be aware that any data you submit to us is being transferred and stored outside the EEA.

Cookies are small files that may be placed on your hard drive by a website, without your knowledge, in order to monitor your use of the site. NAWL uses “persistent” and “session” cookies to monitor usage of its website. The cookies used do not allow NAWL to identify individuals. The cookies are compiled into statistical information on traffic patterns and are used to assess and improve the efficiency of its website.

Session cookies are cookies that are used on some portions of NAWL’s website to store information within a session. During your visit to NAWL’s website, your browser exchanges information with NAWL’s web server. Session cookies facilitate this exchange by reminding the server which computer is making the request. No personal information is kept in session cookies, and session cookies are only stored in your browser’s temporary (i.e., cache) memory. When you log out of your session, the session cookie is no longer valid; it is discarded when you close your browser.

Persistent cookies are more permanent cookies that can be reread when you return to the website. The information in them is written onto your hard drive and remains there until the expiry date of the cookie or until you delete the file. Persistent cookies are used for tracking traffic patterns to and from NAWL’s website and are also used to find out how visitors access, navigate and use the website. More information on tracking can be found in the section on Google Analytics.

NAWL uses Google Analytics, a web analytics service provided by Google Inc. to help measure traffic patterns to, from, and within NAWL’s website. This analytics measurement tool uses “session” and “persistent” cookies to collect standard Internet log information and to track visitor behaviour in an anonymous form. When your computer requests NAWL website, the following types of information are collected and used for web analytics:

• the originating IP address
• the date and time of the request
• the type of browser used
• the page(s) visited
• referral website

The information generated by the cookies about your use of NAWL’s website will be transmitted to Google. No personally identifying information is recorded or provided to Google. If you wish, you may opt out of being tracked by Google Analytics by disabling or refusing the cookies, by disabling JavaScript within your browser, or by using the Google Analytics Opt-Out Browser Add-On. Disabling Google Analytics or JavaScript will still permit you to access comparable information or services from NAWL’s website; however, you might have difficulties accessing any secure services. To disable cookies or JavaScript, please refer to your vendor’s browser instruction guide

The information gathered by Google Analytics is then used to evaluate visitors’ use of the website and to compile statistical reports on website activity for NAWL. The aggregate data and statistical reports are only used to help NAWL make its website more useful to visitors and are only made available to web managers and other designated staff who require this information to perform their duties. NAWL retains information collected for web analytics for a maximum period of twenty-six (26) months. The information is not disclosed to any external third-party service provider.

Data collected for Web analytics purposes may go outside of Canada to Google servers and may be processed in any country where Google operates servers. As such, data may be subject to the governing legislation of that country, For further information, consult the Google Analytics’ Terms of Service.

NAWL ensures that all electronic communications to you are communicated in compliance with Canada’s Anti-Spam Legislation (CASL).

If you would like to stop receiving email from us at any time, click the unsubscribe link at the bottom of any of our emails or email us at privacy [at] nawl [dot] ca and type “unsubscribe” in the subject line.

Individuals in the European Union may view their rights over their personal information under the European Union’s General Data Protection Regulation, Chapter 3, “Rights of the data subject”.

If at any time you would like to access, correct or add to your personal information that NAWL maintains, make a complaint regarding the management of your personal information, or be removed from any NAWL mailing lists, we encourage you to contact the Privacy Officer at NAWL who will address your concerns, complaints and questions. The Privacy Officer can be reached at: privacy@nawl.ca

You have the right to lodge a complaint with the appropriate supervisory authority.

Please send any questions or comments to:

Att: Privacy Officer
234 St. Patrick Street
Ottawa, ON
K1N 5K3
1.613.241.7570
privacy@nawl.ca